Is our product ready to go into schools?
- Readiness self-check and gap list
- Document checklist with worked examples
- Evidence report for school purchasing decisions
AX TOOLKIT · PILOT READINESS
Pilot readiness check
Our pilot programme puts edtech products into real lessons and reports the results in the form schools use to decide on adoption. Start by checking your readiness in 10 items.
Template 1-1 · Readiness self-check
Tick what you already have in place
No sign-up or company name required. Your answers are calculated on this screen only and are never sent to a server or saved on your device.
Who it is for
One pilot, three points of view
Each party asks different questions. We keep one set of templates and bundle only what each party needs.
What do we need to do, how much, and is student data safe?
- One-page school guide
- Student and parent consent forms and letters home
- Teacher guide and survey schedule
Can we trust these pilot results?
- Pilot design with research questions and indicators
- Evidence labelling rules that separate sources
- Results report template and school case studies
Process
Five stages from preparation to scale-up
Each stage has set templates, and the outputs of one stage become the inputs of the next.
- PrepareTemplates 1-1 to 1-4Check that the product and company meet pilot requirements and fill in missing documents.
- DesignTemplates 2-1 to 2-5Set research questions and indicators, and match schools that fit the conditions.
- RunTemplates 3-1 to 3-7Train teachers, use the product in lessons, and collect surveys and usage logs.
- EvaluateTemplates 4-1 to 4-2Write the evidence report with surveys, logs and observations separated by source.
- ScaleTemplates 5-1 to 5-2Hold purchasing meetings with participating schools and use a retrospective to improve the next pilot's templates.
Toolkit contents
22 core templates plus country modules
Procedures and templates that do not depend on the country form a shared core. Only what differs by country, such as regulation, curriculum and procurement practice, goes into a country module.
Downloads in preparationBelow is the template index. The template files cannot be downloaded yet; we will open downloads from this list once they are ready.
Foundations and preparation 6
0-1Toolkit guide and glossary0-2Roles and responsibilities chart1-1Readiness self-check1-2Document checklist with worked examples1-3Pre-review procedure and result form1-4Company participation commitment
Design 5
2-1Pilot design document2-2Indicator handbook2-3Logic model worksheet2-4School matching criteria and school profile2-5Standard pilot agreement
Run 7
3-1One-page school guide3-2Student and parent consent forms3-3Teacher guide and training plan3-4Pre/post surveys and focus group questions3-5Usage log submission format3-6Weekly progress tracker3-7Risk response procedure
Evaluation and scale-up 4
4-1Evidence report template and labelling rules4-2School case study template5-1Purchasing meeting pack and adoption proposal5-2Pilot retrospective and improvement log
Pilot markets
From Korea to the world
We build what we have learned from pilots in schools in the UK, the US and Japan into the shared core, add a Korea module, and run every pilot through the same process.
Schools in Korea
We are building the Korea module first, in line with the Personal Information Protection Act, consent rules for children under 14, the Ministry of Education's criteria for learning-support software, and the 2022 revised curriculum.
Schools in the UK
We match schools with a local evaluation partner and run pedagogical-quality and data-safety reviews together, following UK GDPR and KCSIE.
Schools in the US and Japan
Building on pilots in US and Japanese schools, we are turning each country's privacy and curriculum requirements into country modules.
Your self-check answers are not passed on when you go to the contact page.